George Washington University Columbian College of Arts Official Transcript Code

When a course has not been assigned for a form, the notation "W" (Authorized Withdrawal), "I" (Incomplete), or "Z" (Unauthorized Withdrawal) will exist recorded on the student'southward transcript. No refunds are given.

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Types of Withdrawal Status

Authorized Withdrawal (W)

The notation "W" indicates that a pupil left a course later the quaternary calendar week of classes, but on or before the final day of classes, in the fall or spring semester. The notation remains on the student'due south permanent record and transcript, merely has no upshot on the student'southward GPA.

Students may retake a grade for which they received a "W," simply the notation will not be changed by retaking the course or by taking its equivalent elsewhere.

Unauthorized Withdrawal (Z)

The notation "Z" is assigned when a student has registered for a course only has not attended class or done any graded work for the grade. The annotation remains on the student'due south permanent record, and appears on the transcript, but has no effect on the student'southward GPA.

Students may re-annals for courses in which they received a "Z," but the notation will non exist changed past registering for the grade or by taking its equivalent elsewhere.

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Incomplete Status

The annotation "I" on the transcript indicates that students have provided a satisfactory explanation to the instructor for their inability to consummate the required course piece of work in a timely fashion, due to circumstances across their control. Students are responsible for informing the instructor of these circumstances, and for seeking the teacher's approving, before the engagement when grades must be reported. This notation may be applied but if the educatee's prior performance and class attendance in the grade accept been satisfactory.

Incomplete work must be completed by the date set forth by the professor, but no later than i calendar yr from the last day of the exam period for which the grade of "I" was assigned. If the Incomplete was taken prior to the Fall 2014 semester, upon completion of the form work, the "I" remains on the student's permanent record, along with the assigned grade (east.g., "IA," "IB"). If the Incomplete was taken later on Fall 2014, the notation of "I" will not remain on the transcript in one case the form is completed. If the form work is not completed within this menses, the grade automatically becomes an "F," and constitutes a failing grade.

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Deciding Whether to Withdraw

Self-Reflection

The withdrawal period is a key point in the semester when it is important for y'all as a student to reverberate on how you lot are performing in your classes. Some suggestions of questions to ask during this process could be:

• Am I doing well in all my classes this semester?
• Do all of my classes make sense for my academic plan?
• Am I managing my time well in order to be successful academically in all my classes this semester?
• Am I taking the course in question for a specific caste requirement?
• What is the outcome should I withdraw from a course(s)?
• Will withdrawing from the course delay my graduation date?

Who to Talk To

POD Advisor

Your CCAS undergraduate academic advisor is a great resources to help you sympathise your situation and determine whether or not withdrawing from a course makes sense for you lot personally and academically. Schedule an appointment with your POD counselor or stop past part hours to talk about your concerns.

Professor

Professors can help you understand where you lot stand in your class compared to your classmates and whether or not in that location is adequate time left in the semester to improve your grades if you feel behind. Nosotros encourage this chat to be in person if possible, and then that y'all can get all your questions answered and empathize the stipulations of withdrawing.

Teaching Banana

TAs are especially helpful resource for classes that have a lab or a word section as part of the course. Students may feel more comfortable approaching a TA rather than the professor when it comes to deciding whether to withdraw from a course.

Faculty Mentor/Advisor

Your academic advisor may be very helpful equally they can give y'all some insight into the course y'all are struggling with in terms of the overall picture of your major requirements, which can be helpful as you brand your decision.

Possible Implications

At that place are several offices and pieces of information you should consider during the decision process that may have an bear on on you academically or financially.

• Housing. GW Housing programs require all students living on campus to be registered for at least 12 credit hours, known as full-time status. If you are registered for a relatively low number of credit hours while living on campus, withdrawing from a grade could put you lot beneath full-time status, which is against GW Housing Programs policy. Get in touch with the Campus Living and Residential Education partitioning at[email protected].
• Financial aid/scholarships. If you were awarded federal aid or scholarship aid, there are certain criteria that must exist met, which may involve staying registered as a full-fourth dimension student (at least 12 credit hours). If you lot are registered for a relatively low number of credit hours as well equally were awarded fiscal help, withdrawing from a class could put y'all beneath full-time condition which could have serious financial implications. Questions? Cheque with the Role of Educatee Financial Assistance or speak with a representative in Colonial Cardinal.
• International students/VISA status. International students are required to be registered as full-time students (at least 12 credit hours). If you are registered for a relatively low number of credit hours and have an F-1 Visa, withdrawing from a course could put you beneath total-fourth dimension status which could have serious Visa implications. Check internationalservices.gwu.edu, [electronic mail protected], 202-994-4477, or speak with an advisor in Sometime Chief Suite 205.
• Veteran services. As a veteran there are certain criteria that must be met, which may revolve being enrolled full-fourth dimension (at least 12 credit hours). If you lot are registered for a relatively low number of credit hours and are a veteran registered with the Function of Military and Veteran Student Services, then withdrawing from a form may serious implications financially and academically. Check Military and Veteran Services website or speak a representative in Colonial Central.

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Withdrawal Process

If y'all are planning on completing an authorized withdrawal, remember the window: between the fourth and last calendar week of classes. To submit a withdrawal request online:

• Log in to the GWeb Data System.
• Click "Student Records and Registration Carte du jour."
• Click "Registration Menu."
• Click "Register, Drop and/or Add together Classes."
• Select the appropriate semester.
• Select, in the drib-downward menu next to the course in question, "Web Withdrawal."
• Click "Submit Changes." Y'all should see immediately if the transaction went through.

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Source: https://advising.columbian.gwu.edu/withdrawals

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